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Bylaws

 

 HOUSTON CHINESE TRADITIONAL MUSIC GROUP
BYLAWS 
 

ARTICLE I – ORGANIZATION   
 
Section 1.        This Organization shall be known as Houston Chinese Traditional Music Group hereinafter referred to as the HCTMG. The HCTMG shall function in accordance with the terms of the By-Laws of the Houston Chinese Traditional Music Group.
 
Section 2.        The HCTMG shall be incorporated as a non-profit, non-political organization, under the laws of the state of Texas, regulations and common ethics. Technical discussions, if any, shall not involve any secret or confidential information pertaining any other organization or individual.
 

ARTICLE II - OBJECTIVES
 
Section 1.        The objective of the HCTMG is to provide Chinese musical appreciation opportunity to the communities and public. The HCTMG is to offer the Chinese Music Concert and performance to people who would like to enjoy Chinese music; to offer the Chinese Traditional Music Instruments classes to people who are interested in the Chinese instruments.
 
Section 2.        The other objective of the HCTMG is to promote the multicultural awareness and understand and esteem of the common heritage shared by the members, to encourage the spirit of unity and cooperation, to enhance individual professional skills and technical competence of the members.
 
ARTICLE III - PARTICIPATION
 
Section 1.        The participation in the Houston Chinese Traditional Music Group is open to the public without regard to race, color, gender, gender identity, sexual orientation, age, religion, national origin, status as a special disabled or Vietnam era veteran, or the presence of a disability.
 
ARTICLE IV – MEMBERSHIP
 
Section 1.        Any individual, including professional, entrepreneur, businessperson, and college student who lives, works or studies in the greater Houston area may become a member of the organization after approval by the Executive Council.
 
 
ARTICLE V - FUNDS
 
Section 1.        The expenditure of funds received by the HCTMG shall be authorized by the Executive Council of the Organization.
 
Section 2.        All contributions to the HCTMG shall be deposited and maintained by this Organization in an account, or accounts in a national or state bank designated by the Executive Council.
 
Section 3.        Under no circumstance shall the Organization make loans or be in debts to support any Organization activities.
 
Section 4.        No individual shall solicit funds for the Organization from any other individual or organization without prior approval of the Executive Council.
 
 
ARTICLE VI – GOVERNANCE AND OFFICERS
 
Section 1.        The Organization is owned and managed by its Board of Directors. The Executive Council shall be the governing body of the Organization. It shall be subject to the provisions of these bylaws.
 
Section 2.        The Executive Council of the Organization shall consist of the President, Vice President, The Art Director, Secretary, Treasurer/CFO, and advisors. The Executive Officers of the Organization shall have responsibilities as described below:
 
A.    President: The President shall have the responsibility for all community activities of the Organization: (a) serve as Chairperson of Executive Council, (b) call all meetings and preside at all meetings of the HCTMG, (c) shall represent the Organization at all community activities, (d) represent the HCTMG to other organizations, and (e) perform such other duties as may be directed by the Executive Council.
B.     Vice President(a) report to President, (b) perform administrative operations of the HCTMG, (c) provide instruction/consulting to operation manager, (d) perform such other duties as may be directed by the President or Executive Council.
C.    CFO: (a) report to the President, (b) serve as the Chief of Financial Officer, making financial (budget) plans and control the expenses, (c) finalize the annually financial report and statement, (d) present annual financial statement to Executive Council, (e) prepare for the tax return (report) to IRS, (f) perform such other duties as may be directed by the President or Executive Council.
D.     Art Director(a) report to President(b) conduct daily activities of the HCTMG and assign the tasks, (c) plan for the annual concert, programs and any other performing activities, (d) coordinate with the Executive Council to develop and execute events and projects that will provide HCTMG with performing opportunities in community outreach efforts, and (e) perform such other duties as may be directed by the President or Executive Council.
E.     Community Officer: (a) report to President, (b) coordinate with other committees and execute events and meetings in support of interests of the membership of the HCTMG, (c) coordinate with the Executive Board to develop and execute events and projects that will provide HCTMG members with volunteer opportunities in community outreach efforts, (d) perform such other duties as may be directed by the President or Executive Council.
F.     Secretary of HCTMG: (a) report to President, (b) send e-mail announcement to public for HCTMG events, (c) keep minutes and records of every meeting of the Executive Council and general meetings, (d) maintain the files and records of the Organization, including a membership list, and (e) prepare for internal or external press releases, announcements, and reports related to HCTMG activities and events.
G.    Logistic Officer of HCTMG: (a) report to President, (b) provide logistic support to CEO, (c) plan and execute the logistic items, such as the food, drink, table setup, food distribution, clean up, and more, (d) perform such other duties as may be directed by the President or Executive Council.
 
Section 3.        In the event of an absence of the President, the Executive Council shall elect the Vice President to assume the remainder of the term. The Executive Council shall appoint members of the Organization to fill any other vacancies in the Council.
 
Section 4.        The members of the Executive Council shall attend official meetings called by the President. A member shall notify the President or the Secretary for excuse in case that he or she cannot attend an official meeting of the Executive Council. The Secretary shall notify the President of any three (3) consecutive, unexcused absence of a member from the official meetings of the Executive Council. Upon the notification, the President shall declare the member to be inactive and excluded from the quorum count of the Executive Council.
 
 
ARTICLE VII MEETINGS
 
Section 1.        Meetings of the Executive Council of the Organization shall be called upon by the President of the Organization no less than six (6) times per year.
 
Section 2.        A meeting of the Executive Council shall be called by the President within two weeks upon a written request by a majority of the Executive Council.
 
Section 3.        There shall be at least two general membership meetings of the Organization in each calendar year to report the Executive Council work and present the plans for future.
 
Section 4.        Upon a written request from fifteen (15%) or more members of the Organization, the President shall call a special membership meeting within thirty (30) days to address the issues stated in the request.
 
ARTICLE VIII ELIGIBILITY FOR OFFICE
 
Section 1.        Any member, who has joined the Organization for one (1) year or more and is of good standing, is eligible for election to be Officers and members of the branches and subcommittee of the Association.
 
 
ARTICLE IX COMMITTEES
 
Section 1.        The Executive Council shall establish special committees, including but not limited to, public relation, membership, technical, social, and services committees, to serve the community and public.
 
Section 2.        The Executive Council shall appoint the Council members to chair the branches and the special committees.
 
 
ARTICLE X AMENDMENTS
 
Section 1.        Proposals to amend the bylaws of the Organization may be made in writing by twenty percent (20%) or more Organization members to a membership meeting. Proposals to amend the bylaws may also be made in writing by a majority vote of the Executive Council. Proposals to amend the bylaws shall be sent to all members in writing by the Organization at least thirty (30) days prior to the membership voting on the proposals.
 
Section 2.        Bylaws and amendments thereto shall be subject to the approval of sixty percent (60%) vote of the members attending and proxy votes in a general or special or membership meeting.
 
Section 3.        The Organization may be dissolved by action of two-thirds of members of good standing on the membership directory or by action of eighty (80) percent of the Executive Council.
 
Section 4. HCTMG is organized exclusively for charitable, educational purposes, including for such purposes, the making of distributions to organizations that qualify as exempt organizations under 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
 
Section 5. No part of the net earnings of HCTMG shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that HCTMG shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of HCTMG shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and HCTMG shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, HCTMG shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
 
Section 6. Upon the dissolution of HCTMG, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of HCTMG is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.